January 13, 2014

Hawk’s Nest Homeowners Association

Board Meeting

January 13, 2014

7:05 pm – 8:45 pm

7684 Quetzal Drive

Dublin, Ohio

 

Attendees:

Jim Ash, 2013 President

Steve McElroy, 2014 President

Todd Garwick, 2014 Vice President

Tanya Ash, Acting Secretary & Landscape Chairperson, 2013 Treasurer

Nicole Lietz, homeowner

Mike and Paula Hamm, homeowners

 

  1. Jim Ash called the meeting to order.

 

2.     All acts of the board occurring prior to the meeting were discussed and approved and ratified. The board further voted to defend and indemnify the members of the board for all prior acts.

 

  1. Tanya Ash presented the ballot counts. 2014 Officers were voted in:

Steve McElroy, President

Todd Garwick,  Vice President

Greg Waina, Treasurer

Geeta Viddam, Secretary

Tanya Ash, Landscape Chairperson

Kristin Shoup/Elaine Borgerding, Social Chairpersons

 

  1. Tanya Ash presented the proxy count for the proposed increase of dues to $175.  Final count was 78 “yes” votes and 11 “no” votes.  Tanya Ash mentioned that the responses from residents were overwhelmingly positive with many  people including checks for $175 with their proxies.

 

  1. Jim Ash discussed the need for a property management company to take over the financial duties of the Treasurer position.  The former Treasurer for Hawk’s Nest moved from the neighborhood in 2013 and we were not able to get a neighbor to volunteer for this role.  It is a time consuming position and a very important position so we looked into outsourcing most of the duties.  We contacted local CPA firms and three Property Management firms.  Associa Real Property Management agreed to “financial only” management at a cost of $500/month + expenses.   Greg Waina, a neighbor, has agreed to act as Treasurer in order to oversee the financial reporting done by the Property Manager.  Associa’s contract will run for 12 months and can be renewed with 90 days notice if we have a resident step up to take over Treasurer duties in the future.  Jim asked for a vote on using Associa Real Property Management as our financial manager, all those in attendance said “Aye”.

 

  1. Tanya Ash gave the 2013 landscaping recap.:

 

    1. Mailbox Staining Project – Final total of $3,200 was spent, we saved $2,000 by using teen labor.  Replaced many numbers and flags at no cost to residents.  We will not stain the mailboxes in 2014 but will provide the stain or replacement numbers to any neighbor who requests it.  We hope to stain them again in 2015 but will need to revisit the hourly rate paid to the teens at that time.  Nicole Lietz mentioned that she moved from Westbury where her dues were much higher but there was no social or services such as mailbox staining offered.  She complimented the board on what a difference the uniformity of the mailboxes made for a well – kept neighborhood appearance.
    2. Mulch Project – Spent $1,950 to mulch all 16 beds including  material and teen labor wages.  Typically we pay a landscape company between $3,500 and $5,000 for mulching.  Unfortunately, the project was very time consuming for the Landscape Chairperson, so we will contract this out in 2014.
    3. Holiday entrance lighting – This year, we used neighborhood teen labor to hang the lights at the entrances saving $600 compared to what we would have had to pay a landscape lighting company for this service.  In the future, the plan is to simplify the holiday lighting even further, by just hanging wreaths on the large rock at each entrance and changing the uplighting on the trees to red or green bulbs.  This will save on labor as well as materials since the lights only seem to last two years.
    4. Tanya mentioned that the Muirfield entrance is very time consuming to keep looking its best due to the many different kinds of perennials needing weekly care.  She spent an average of three hours each week from late spring to fall, maintaining this entrance and has made sure that the landscapers bidding on our 2014 contract have built this care in to their price quotes.
    5. Using neighborhood teens for so much of our labor this year kept much of our dues money within our neighborhood.

 

  1. Tanya Ash presented the 2014 Landscape Budget.  We received three bids ranging from $10,000 to $15,100.  Jim Ash called for a vote on using “All Task Landscaping” as our 2014 landscape contractor.  All those present said “Aye”.  All Task does not do sprinkler start-up, winterization, or maintenance so we will contract with Suburban Irrigation to perform this at a rate of $320/year + repairs at an hourly rate as needed.

 

Tanya Ash discussed the LED lighting project.  This should pay for itself within a year to a year-and-a-half in electric bill savings as well as less frequent light bulb replacement needs.  Chris Ward ,who was recommended by “All Task”,  and has done many of the landscape lighting on homes in Hawk’s Nest, bid to replace both our large entrance lights lighting the big rocks, as well as convert twelve uplights on the trees to LED for $1,000.  We discussed the cost of the fixtures and everyone present agreed that this was a reasonable bid.  Jim Ash called for a vote on using Chris Ward as our lighting contractor for the LED project, and all those present said “Aye”.

 

Tanya Ash discussed the crabapple trees at the Brand road entrance are suffering from “apple scab” disease.  This is affecting the trees to the right of the large sign at the entrance.  Tanya Ash brought an arborist from Davey Tree out to look at the trees as well as a representative from the City of Dublin horticulture department.  Both parties agree that the trees are suffering from apple scab.  The trees outside of the mulched area are maintained by the City and the city will remove them since they are completely dead.  The three trees within our mulched area we are responsible for and we have contracted with Davey Tree to remove one of the crabapples in the far back which has grown into the spruce, as well as treat the remaining three crabapples three times to control the disease.  This must be done in the Spring prior to the trees leafing out.  If the treatment doesn’t work and we end up losing the two trees, we will replace them with a more disease resistant variety of crabapple.

 

  1. Tanya Ash presented the 2014 Budget.  Jim Ash called for a vote and all those present said “Aye”.

 

  1. Jim Ash reported that the City has been treating the Ash trees along Quetzal Drive to hopefully prevent the ash-borer.  They did this last in 2013.  This is a two-year treatment.

 

  1. Tanya Ash spoke about the HNHA Directory project.  Using NP2 to produce it at no cost to the neighborhood, resulted in a professional-looking directory.  NP2 only produces this every year and a half so we won’t get new directories in 2014.  We will instead e-mail out a list of new residents information as well as changes for people to include in their existing directories.

 

  1. Tanya Ash mentioned that there are 17 residents who refuse to share their email addresses with the Association even though the Association keeps these private for those who ask.  This makes it difficult and costly to communicate with these residents.  We will look into adding an acknowledgement clause that if you won’t share your e-mail address, you as a resident, must check the website to make sure your dues are current.

 

  1. Tanya Ash mentioned that our neighborhood’s Articles of Incorporation need to be renewed in 2014.  They were last renewed in 2009 and it’s a five year window.

 

 

  1. Tanya Ash mentioned that we had a homeowner give us a check for $1,000 as a donation.  The homeowner was very pleased with our efforts and appreciated what the association was doing.  This has never happened before and  Tanya asked for ideas on what should be done with the donation.  Jim Ash mentioned the Brand Road Entrance Enhancement Project that we were hoping to apply for a “Neighborhood Beautification Grant” from the city for.  We received a design for this a few years back but with limited funds in the budget, we couldn’t prove to the city that we could maintain it.  Our hope is to revisit this enhancement project and spruce up our Brand entrance to be as nice as our Muirfield entrance.  Designs for this entrance can be found on our website.  It was decided that Tanya Ash will work with the city as well as get bids to see if we can make this enhancement to our entrance.  We will then check with the homeowner who donated the funds to see if he would like for his donation to go towards this enhancement.  We would then add a bench or a plaque to the design acknowledging his contribution.

 

13.  Jim Ash asked if anyone had questions or concerns.  Neighbor, Nicole Lietz, brought up the safety issue of crossing Avery road to get to and from Avery Park.  She wondered if there couldn’t be some kind of pushbutton crosswalk installed with something that lit up on the side of the road.  Tanya Ash shared a traffic study that was done last spring showing speeds as high as 60 miles per hour in that area.  Tanya mentioned that she had contacted the City multiple times over the years asking for something safer.  Currently, most people won’t even stop or slow down for the crosswalk.  Todd Garwick will look into this issue for us.  Neighbor, Paula Hamm, mentioned she had contacted the city to find out if there was a quieter fountain mechanism for our ponds along Brand road.  The city told her that they were unable to turn off the fountains and that they would be too expensive to replace with quieter mechanisms.   Nicole asked if it was possible to get a light in our park to discourage vandals.  Recent vandalism was discussed ranging from broken beer bottles on the playground to spray paint on a car.  Residents are encouraged to call the police if they see anything suspicious.  Tanya Ash mentioned the new proposed Riviera development and asked what the impact might be to our neighborhood.  Todd Garwick replied that it should have minimal impact on Avery road.

 

  1. The meeting was adjourned.

 

 

 

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April 21, 2013

Hawk’s Nest Homeowners Association

Board Meeting

April 21, 2013

7:30pm – 8:14pm

7684 Quetzal Drive

Dublin, Ohio

 

Attendees:

Jim Ash, President

Julie Battles, Treasurer

Tanya Ash, Acting Secretary & Landscape Chairperson

 

  1. Jim Ash called the meeting to order.
  2. All acts of the board occurring prior to the meeting were discussed and approved and ratified. The board further voted to defend and indemnify the members of the board for all prior acts.
  3. Julie Battles presented the Treasurer’s report for 2013 thus far.  Thirteen homeowners still have outstanding dues.  Julie will be sending out letters this week to those homeowners offering them a chance to appear before the board if they have circumstances where they cannot pay at this time.  Julie was able to find an accountant who filed our Association’s taxes for $200.
  4. Tanya Ash presented the landscape proposal from Brickman for improving the Jacana entrance and the four beds along Avery road.  Jim Ash asked if the homeowner at the Jacana entrance was agreeable to the improvements.  Tanya Ash stated that she had sent the plans in an e-mail and had received approval from the homeowner via same.  Jim Ash called for a vote on using Brickman’s proposal.  All those present said “Aye”
  5. Julie Battles presented the 2013 Budget for approval.  The only way to accomplish the landscaping improvements within budget is for the landscaping committee to take on much of the work themselves.  We will be performing our own repairs to the landscape lighting, purchasing and installing mulch ourselves, as well as dividing, transplanting, and replacing plants and shrubs as needed, and planting our fall floral display ourselves.  The landscape committee will also hang and remove the Christmas lights.  Even by doing most of the work ourselves this year, we will still have to dip into our cash reserves by $2,000 in order to be able to make the improvements and stain all the mailboxes.  Jim Ash called for a vote on the 2013 Budget.  All those present said “Aye”.
  6. Tanya Ash reported that the City has agreed to treat the Ash trees along Quetzal Drive this Spring.  This is a two-year treatment.  She reported that the City also agreed to replace the two dead Serviceberry trees to the left of our Brand road entrance.  This work should be performed by mid-summer.  Tanya stated that there were many repairs needed to the lighting at the Brand Road entrance due to children sledding through our entrance beds last winter.  There are also many lights out at the Muirfield entrance and she stated that she would change the bulbs and see if that corrected the problem.
  7. Jim Ash asked if we would be applying for a “Neighborhood Beautification Grant” to make improvements at the Brand road entrance this year.  Tanya Ash said she needed to get more bids and fine-tune the design in order to see if the project was feasible given our budget limitations.  We will revisit this later in the year.
  8. The meeting was adjourned.
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January 28, 2013

Hawk’s Nest Homeowners Association

Board Meeting

January 28, 2013

7:00pm – 8:15pm

7684 Quetzal Drive

Dublin, Ohio

 

Attendees:

Jim Ash, President

Steve McElroy, Vice President

Julie Battles, Treasurer

Tanya Ash, Landscape Committee

Greg Waina, Homeowner

Nancy Waina, Homeowner

 

  1. Jim Ash called the meeting to order.
  2. All acts of the board occurring prior to the meeting were discussed and approved and ratified. The board further voted to defend and indemnify the members of the board for all prior acts.
  3. Julie Battles presented the Treasurer’s report for 2012.  We had several unexpected expenses in 2012.  Utilities (water and power) ended up being $550 higher in 2012 than was budgeted.  Some of this may be due to sprinkler heads that were broken by city trucks at the Brand road entrance during their sewer project.  Additional monies will be budgeted in 2013 to replace broken sprinkler heads at that entrance.  We also had to spend $933 to repair our entrance lighting, much of that due to a fire in the junction box due to a mouse that made a nest in it.  Julie also mentioned that we are looking for an accountant who can file our Association’s taxes this year.
  4. Tanya Ash presented the landscape bids for maintaining the three entrances, five traffic circles, and the four beds along Avery road.  Brickman Group was the lowest bidder.  Jim Ash called for a vote on using Brickman as our landscape contractor this year.  All those present said “Aye”.  Tanya then explained that we are going with a separate contractor for weeding this year.  This will allow us to have our landscaping weeded more often and for less.  Jim Ash called for a vote to use “I Pull Weeds” as our weeding contractor and all those present said “Aye.  Tanya mentioned that she would ask the weeding contractor if he could come up with a weeding package that could be offered to our homeowners at a low cost.
  5. Tanya Ash mentioned that the city last treated our Ash trees along Quetzal Drive in 2011.  It was a two-year treatment.  Tanya said that she would ask the city to treat the trees again in 2013.  If the city refuses, it was agreed to not treat the trees since the city is replacing Ash trees neighborhood by neighborhood.  Tanya said that she would also ask the city to replace the two dead Serviceberry trees to the left of the Brand road entrance.  These are city trees that died several years ago.  The city removed the stumps but never replaced them.  If the city refuses to replace them again this year, we will ask permission to replace them ourselves.
  6. Jim Ash called on a vote on extending our Directors and Officers Liability Insurance coverage with CAU for another three year term.  All those present said “Aye”.
  7. Landscape issues were discussed.  The fall planting was done by Tanya and we should enjoy daffodils and pansies this Spring.  Tanya mentioned that she would like to improve the Jacana entrance and the four beds along Avery road.  Many of the shrubs and trees have died in those beds and Tanya would like to get bids to have them improved.  We will be working alongside the homeowner at the Jacana entrance to come up with a plan which is mutually agreeable.  Tanya would like to remove two of the trees at that entrance and return some of the bed to grass.  This would please the homeowner whose house is almost entirely hidden by spruce trees at the moment.  It was agreed that the 2013 budget discussion would be tabled until such time as Tanya was able to obtain bids and an idea of what the projected improvements would cost.
  8. Tanya Ash mentioned that all of the neighborhood mailboxes would be stained in May/June this year.  Neighborhood teens would be offered a chance to earn money for staining them again.  The mulch for the neighborhood will also be done by teens this year as well.
  9. Steve McElroy mentioned that he would like to see if we could send the city a letter regarding the crosswalk to Avery Park.  As Avery Road traffic has increased, the speeds have also increased, and he is concerned with the safety of our many residents who cross the street there.  Jim Ash said that this has been an ongoing concern and although the city has improved it slightly by painting the crosswalk and adding a sign, he agreed that something should be done to improve that crossing.  Jim offered to send the City a letter and bring it up in the next Neighborhood Leaders meeting.
  10. The meeting was adjourned.
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September 25, 2012

Hawk’s Nest Homeowners Association

Board of Directors Meeting

September 25, 2012

8:15pm – 8:30pm

7715 Wryneck Drive

Dublin, Ohio

 

 

Board of Directors

Jim Ash, President

Julie Battles, Treasurer

Tanya Ash and Kathleen Tagliaferri , Landscape Committee

Elaine Borgerding and Kristin Shoup, Social Committee

Rochelle Rupp, Secretary

 

Attendees:

Mike Strange

Lorie Strange

Rob Kelly

 

 

  1. Tanya Ash called the meeting to order.

 

  1. All acts of the board occurring prior to the meeting were discussed and approved and ratified. The board further voted to defend and indemnify the members of the board for all prior acts.

 

  1. Julie Battles gave the Treasurer’s report. She shared that three homeowners were late in paying dues. Jim noted that the state gives authority to homeowners associations to charge late fee and liens.

 

  1. Elaine Borgerding presented the social committee report. Labor Day celebration was fun, though the weather was rainy. A Halloween pizza party is being planned. The welcome committee is keeping busy with new neighbors into the neighborhood.  Neighborhood directories are old. Mike Strange has not heard anything from the vendor who is considering printing our new directories.

 

  1. Tanya and Kathleen described the landscape committee needs. The landscaping crew doesn’t take the initiative to do work that needs to be done.  New bids will be solicited. Jim explained that we will keep the landscaping budget at the current rate. Three entrances require more landscaping. Jim and Tanya attended to some landscaping issues.

 

  1. Jim explained that an Email will go out asking for neighborhood volunteers to run for the HNHA Board of Directors. Jim Ash has volunteered to run for President; Julie Battles will volunteer to run as Treasurer. Tanya Ash and Kathleen Tagliaferri volunteer to remain on the Landscape Committee. Elain Borgerding and Kristin Shoup have volunteered to be on the Social Committee. Elections for a secretary are open for a new volunteer. Rochelle Rupp has asked to step down after 2 years.

 

  1. Jim Ash adjourned the meeting.

 

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April 6, 2012

Hawk’s Nest Homeowners Association

Special Board Meeting  –  2012 Budget Approval

April 6, 2012

7684 Quetzal Drive

 

 

Attendees:

Jim Ash, President

Julie Battles, Treasurer

Tanya Ash, Landscape Chairperson and Acting Secretary

 

Absent:

Steve McElroy, Vice President – on vacation

Rochelle Rupp, Secretary – on vacation

 

 

 

  1. Jim Ash called the meeting to order at 7:15 p.m.

 

  1. Julie Battles presented the 2012 Budget. For those board members that weren’t present – Julie had e-mailed them a copy in advance of the meeting.  Jim Ash made a motion to approve, Tanya Ash seconded, Julie Battles, third.  The 2012 Budget was approved and signed by the attendees and attached to these minutes in the corporate record book.

 

  1. Tanya Ash discussed the upcoming landscaping project.  Peabody Landscape will be performing the work on the Brand Road entrance as well as the landscaped islands as soon as the danger from frost is behind us.  The work most probably will happen in mid-May.  There was a discussion regarding the unseasonably warm weather this year and that we may have to add additional weeding performances this year.

 

  1. Tanya Ash told the board that the Kristin Shoup, Social Committee Chairperson, had suggested resurrecting the Welcome Committee this year.  They would like to drop off a small gift (baked goods or jam, etc.) to new homeowners along with a copy of the neighborhood directory.  Tanya then discussed the expense of the printed directories and that they could only be budgeted for printing every other year.  Tanya brought up the idea that has been discussed in prior meetings – of moving away from printed directories and instead adopting a directory that could be e-mailed to residents bi-annually.  Tanya would like to provide each homeowner with a thin binder that would serve as their directory as well as keep important neighborhood documents handy such as the HNHA social calendar and deed restrictions.  There was a discussion on how to make the Deed Restriction document easier to read and follow by residents.  Tanya suggested it be simplified and put more into a handbook format.  Tanya Ash will look into finding the best price on the binders before we move ahead on this idea.

 

  1. Tanya Ash mentioned that we still don’t have e-mail addresses for twenty of our residents.  It was decided that if neighbors refuse to provide their e-mail addresses they would be responsible for checking the neighborhood website for pertinent information.

 

  1. Jim Ash relayed information that was received in the latest Dublin Civic Association meeting.  He spoke of the importance of each board member always adding their office after their signature for all documents signed for the Association.  He also mentioned that an attorney specializing in representing homeowners associations spoke at the meeting and suggested that neighborhoods ban Tier 3 Sexual Predators in their deed restrictions.  He cited that property values decline 17% if a Tier 3 Sexual Predator moves into a neighborhood.  Jim relayed that many of the other Dublin homeowner associations in attendance were going to add this to their deed restrictions.  Jim is going to research this and see if there are other types of felons that we can ban from moving into our neighborhood.  It was decided that we would revisit the issue after having more information.  It was also suggested by the attorney that we every homeowner’s association should have an indemnification clause in their Bylaws.  Jim will look into having that added to our Bylaws.

 

  1. Tanya Ash mentioned that the City announced that they would begin construction of the Brand Road bike path (east of Muirfield Dr.) in 2013 with completion slated for 2014.

 

  1. Tanya Ash mentioned that with the early warm temperatures – weeds are a real problem for our residents this year.  The Landscape committee reached out to our landscape maintenance company, Buckeye Landscaping, and had them come up with a fertilization/weed control package that could be offered to our residents.  This will be e-mailed to our residents shortly.  The landscape committee has posted the proposed enhancement to the Brand Road entrance (north of the bike path) to the website and plans to meet with the City in the near future to proceed with the Neighborhood Beautification Grant.  If granted, we would move forward with that project in the Spring of 2013.

 

  1. The meeting was adjourned at 7:45 p.m.

 

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February 27, 2012

Hawk’s Nest Homeowners Association
Board Meeting
February 27, 2012

Attendees:
Jim Ash, President
Julie Battles, Treasurer
Tanya Ash, Acting Secretary and Landscape Co-Chair
Kathleen Tagliaferri, Landscape Co-Chair
Alex Dorko – new resident
Rick & Theresa Jeric – residents
Cydney Philbin – resident
Elaine Borcherding – new resident

1. Jim Ash called the meeting to order.

2. Julie Battles presented the tallies from the ballots. There was a discussion regarding open board positions (secretary and social chairperson) Without anyone to step in as Secretary – Rochelle Rupp had agreed to continue in that role again this year. Jim Ash called for the approval of the 2012 board members, Tanya Ash seconded.
2012 Hawk’s Nest Association Board:
– Jim Ash, President
– Steve McElroy, Vice President
– Julie Battles, Treasurer
– Tanya Ash and Kathy Tagliaferri – Landscape Co-Chairs
– Rochelle Rupp, Secretary

3. Treasurer’s Report:
Julie Battles reported that to date 44% of dues have been collected and 58 proxies have been collected. So far there have been 56 votes approving the change to the Bylaws and 2 “no” votes. $8,900 in dues have been collected and so far the only expenditures for the year have been for water and electric, postage, copies and removal of x-mas lights.

4. Landscape Committee’s Report:
Tanya Ash reported that we had two bids for the neighborhood landscaping contract (Buckeye and Peabody Landscape). The bids were within $170 of each other but incidental expenses (cost of light bulb replacement and sprinkler repair) made Buckeye Landscape a more preferred contract. Jim Ash called for a vote to approve Buckeye Landscape as our neighborhood Landscaper and the board approved.
Tanya Ash presented the landscape committee’s agenda for 2012. The plan is to improve the four islands (Avocet, Touraco, Wigeon and Enke) since the spruce trees have grown through the shrubs. The landscape committee will meet with landscapers as well as those homeowner’s living on the courts to develop a plan of how they would like their islands to look and will get bids on improving same. The committee also plans to improve the Brand road entrance by planting perennials and reducing the amount of annuals needed each year. They would also like to replace two serviceberry trees to the left of the entrance that were chopped down by the city years ago with the stumps left in. The committee also plans to get bids on power washing the entrance signs (rocks).
Tanya explained Dublin’s Neighborhood Beautification Grant program and suggested improvements that would fit into the city’s goal of improving areas of Dublin visible from the main roads. If we can come up with a plan and can show Dublin that we can maintain the improvements and that we have homeowner support and volunteers to help make the improvements we can apply for a grant where they will match the funds we put into it. Tanya asked for feedback from those in attendance and everyone thought it was a good idea. The board will move forward with getting designs and cost estimates and plans to apply for the grant in 2013. The board will post the proposed plans to the website for community feedback.
There was a discussion regarding vandalism of the holiday lights at the entrances and a discussion regarding the costs of decorating for the holidays vs. the benefits. All those in attendance agreed that the benefits outweighed the costs and that we should continue to decorate the entrances for the holidays. The Ash’s will continue to store the lights in order to save costs.
Kathy Tagliaferri reported that she was able to get the City of Dublin to treat the Ash trees on Quetzal Drive (street trees) at no cost to HNHA last year. She will look into contacting the city to see if they will agree to treat the trees again this year.

5. Jim Ash asked for a discussion on what to do about the Social committee portion of the budget since we do not have a Social Committee chairperson this year. There was a discussion about whether to have neighborhood social events or not. Elaine Borcherding stated that one of the things that attracted her to our neighborhood was the mention of social events especially those involving children’s activities on our website. Tanya agreed that having these types of events were a positive element of our neighborhood. It was suggested that we handle the events on an individual basis asking for volunteers to help out on each event individually. It was suggested that we send out an e-mail asking for interest in:
Garage Sale
Happy Hours
Easter Egg Hunt
Sunny 95 neighborhood party – see if they will agree to host it again
Holiday caroling party
The board decided that in the future there would be a charge associated with each event in order to maintain social events.

6. The meeting was adjourned.

7. The next meeting will be held the last Monday in April at 7:00 at the Ash’s house.

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June 27, 2011

Hawk’s Nest Homeowners Association
Board Meeting
June 27, 2011

Attendees:
Ryan McGraw, President
Tanya Ash, Treasurer
Kathleen Tagliaferri, Landscape Chairperson
Jim Ash, Vice President
Debbie Scheetz, Social Chairperson
Rochelle Rupp, Secretary
Bruce Curry, 6159 Enke Ct.

1. Tanya Ash called the meeting to order.
2. There were eight delinquent dues as of May 19. Five homeowners paid as of June 27. Three homeowners were given the opportunity to appear before the board at the June 27, 2011 meeting to discuss the delinquent dues, but they did not come. Bruce Curry will prepare the liens for the three delinquent homeowners and file after July 5th.
3. The board is considering updating and simplifying the neighborhoods By-Laws. The board will review the HNHA regulations against the city of Dublin’s deed restrictions. The board will create revised By-Laws for approval.
4. The 2011 budget was reviewed.
5. Debbie Scheetz is planning an ice cream social for August 19. Rochelle will get estimates for ice cream. Rochelle will contact city of Dublin for the picnic cart.
6. The meeting was adjourned.

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March 6, 2011

Hawk’s Nest Homeowners Association
Board Meeting – Landscape Bid Review
March 6, 2011

Attendees:
Ryan McGraw, President
Tanya Ash, Treasurer
Kathleen Tagliaferri, Landscape Chairperson
Jim Ash, Vice President
Rochelle Rupp, Secretary

1. Tanya Ash called the meeting to order.
2. Tanya Ash mentioned that several homeowners had not paid their Hawk’s Nest Homeowners Association dues. There was discussion on how dues might be collected.
3. The 2011 Budget was approved.
4. After reviewing all landscaping bids, JV Landscaping was chosen for the job.
5. The meeting was adjourned.

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January 31, 2011

Hawk’s Nest Homeowners Association
Board Meeting
January 31, 2011

 
Attendees:
Ryan McGraw
Wendy Hanely, Outgoing Hawk’s Nest Homeowners Association President
Tanya Ash
Debbie Scheetz
Jim Ash
Rochelle Rupp

1. Tanya Ash called the meeting to order. Debbie Scheetz seconded.
2. Tanya Ash called for the approval of the 2011 board members. Debbie Scheetz seconded.
2011 Hawk’s Nest Homeowners Association Board
• Ryan McGraw, President
• Tanya Ash, Treasurer
• Debbie Scheetz, Social Chairperson
• Jim Ash, Vice President
• Kathy Tagliaferri, Landscape Chairperson
• Rochelle Rupp, Secretary

3. Budget – Planned expenditures in 2011.
• All 208 mailboxes need to be stained this summer. It was proposed that Hawk’s Nest student residents, ages 14-17, be given the opportunity to do a mailbox route. Students will be offered $10/box with an estimated cost of labor at $2,080. Estimated cost of stain, brushes, and numbers is $600. When the program is unveiled to residents, interested students should contact Tanya Ash for route assignments and materials. Students will be responsible for removing exterior debris from boxes, removing numbers (but not nail holes), staining the box and post, re-tacking the numbers, and submitting the approved invoice for each box stained. Board Members will inspect first few completed mailboxes to be sure students are doing an acceptable job.

• In May, all 50 ash trees need to be treated at an estimated cost of $1,000. The board will ask the City of Dublin for financial assistance for this project. There is no guarantee that the treatment will save the trees.

• Vendors were asked to bid on the 2011 Landscape proposal. The board is waiting for one more bid. The proposal includes weeding, mulching, planting in spring and fall, weed killer, fertilize plants and trees, replacing light bulbs when they burn out, sprinkler system maintenance. We will have a fall planting of flowers at the Brand and Muirfield entrances only. The Jacana entrance will not be planted with flowers this spring/fall due to existing watering challenges.

• The entrance winter light budget is under review and vendors are being asked to submit bids. A storage fee of $300 will be saved in 2011. Spruces are hard to do because they are so tall. An entrance-decorating party was suggested for October 2011 thereby saving the neighborhood the cost for this expense.

4. Social

• Social Committee budget: No more than 10% of total HNA budget can go to the social committee. Final numbers will be presented at the next meeting when 2011 budget is approved.

• Debbie Scheetz presented her ideas for the board’s consideration:

a. Earth Day clean up
b. Friday night spaghetti fund raiser dinner for a family in need (springtime)
c. Happy Hour 5-7:00pm with drive-in style movie night – street party. The board will contact Sunny 95 about their neighborhood party/vendor promotion.
d. Sadie Hawkins dance
e. Pie tasting contest and silent audtion.
f. Chili cook-off.
g. Chiller Party
h. Easter Egg Hunt
i. Caroling night
j. Cultural Progressive Dinner
k. July 4th parade participation and neighborhood bike parade

5. Meeting adjourned
6. Next meeting will be held at the Ash residence at 7684 Quetzal drive on April 25, 2011 at 7:00pm.

Posted in Uncategorized | Comments Off on January 31, 2011

July 2010

General Meeting
Hawk’s Nest Homeowner’s Association
July 26, 2010
7:00 pm Dublin Justice Center

Board Members Present: Wendy Hanley, Ryan McGraw, Michelle Hammett

President Update:  Meeting called to order.  Directories will be printed after an August 15 deadline for residents to submit changes or additions.

Treasurer Report:  All but four homeowners have paid current year dues and liens have been filed.

Social Committee Report:  We still have no one that has volunteered to head up the remaining social events.  Bob Evans will no longer be able to donate brats for the Labor Day party.  We will be sending an email soliciting volunteers to head up the labor day and holiday parties.

New Business:  There was discussion of the electrical issues at the entrances.  Ryan McGraw will make the appropriate contacts to get the failing lighting issues corrected.  This maintenance will come out of the landscape budget.

The meeting was adjourned.

Next meeting will be held October 25, 2010.

Submitted by:  Michelle Hammett, Secretary 2010

Posted in Uncategorized | Comments Off on July 2010