January 28, 2013

Hawk’s Nest Homeowners Association

Board Meeting

January 28, 2013

7:00pm – 8:15pm

7684 Quetzal Drive

Dublin, Ohio

 

Attendees:

Jim Ash, President

Steve McElroy, Vice President

Julie Battles, Treasurer

Tanya Ash, Landscape Committee

Greg Waina, Homeowner

Nancy Waina, Homeowner

 

  1. Jim Ash called the meeting to order.
  2. All acts of the board occurring prior to the meeting were discussed and approved and ratified. The board further voted to defend and indemnify the members of the board for all prior acts.
  3. Julie Battles presented the Treasurer’s report for 2012.  We had several unexpected expenses in 2012.  Utilities (water and power) ended up being $550 higher in 2012 than was budgeted.  Some of this may be due to sprinkler heads that were broken by city trucks at the Brand road entrance during their sewer project.  Additional monies will be budgeted in 2013 to replace broken sprinkler heads at that entrance.  We also had to spend $933 to repair our entrance lighting, much of that due to a fire in the junction box due to a mouse that made a nest in it.  Julie also mentioned that we are looking for an accountant who can file our Association’s taxes this year.
  4. Tanya Ash presented the landscape bids for maintaining the three entrances, five traffic circles, and the four beds along Avery road.  Brickman Group was the lowest bidder.  Jim Ash called for a vote on using Brickman as our landscape contractor this year.  All those present said “Aye”.  Tanya then explained that we are going with a separate contractor for weeding this year.  This will allow us to have our landscaping weeded more often and for less.  Jim Ash called for a vote to use “I Pull Weeds” as our weeding contractor and all those present said “Aye.  Tanya mentioned that she would ask the weeding contractor if he could come up with a weeding package that could be offered to our homeowners at a low cost.
  5. Tanya Ash mentioned that the city last treated our Ash trees along Quetzal Drive in 2011.  It was a two-year treatment.  Tanya said that she would ask the city to treat the trees again in 2013.  If the city refuses, it was agreed to not treat the trees since the city is replacing Ash trees neighborhood by neighborhood.  Tanya said that she would also ask the city to replace the two dead Serviceberry trees to the left of the Brand road entrance.  These are city trees that died several years ago.  The city removed the stumps but never replaced them.  If the city refuses to replace them again this year, we will ask permission to replace them ourselves.
  6. Jim Ash called on a vote on extending our Directors and Officers Liability Insurance coverage with CAU for another three year term.  All those present said “Aye”.
  7. Landscape issues were discussed.  The fall planting was done by Tanya and we should enjoy daffodils and pansies this Spring.  Tanya mentioned that she would like to improve the Jacana entrance and the four beds along Avery road.  Many of the shrubs and trees have died in those beds and Tanya would like to get bids to have them improved.  We will be working alongside the homeowner at the Jacana entrance to come up with a plan which is mutually agreeable.  Tanya would like to remove two of the trees at that entrance and return some of the bed to grass.  This would please the homeowner whose house is almost entirely hidden by spruce trees at the moment.  It was agreed that the 2013 budget discussion would be tabled until such time as Tanya was able to obtain bids and an idea of what the projected improvements would cost.
  8. Tanya Ash mentioned that all of the neighborhood mailboxes would be stained in May/June this year.  Neighborhood teens would be offered a chance to earn money for staining them again.  The mulch for the neighborhood will also be done by teens this year as well.
  9. Steve McElroy mentioned that he would like to see if we could send the city a letter regarding the crosswalk to Avery Park.  As Avery Road traffic has increased, the speeds have also increased, and he is concerned with the safety of our many residents who cross the street there.  Jim Ash said that this has been an ongoing concern and although the city has improved it slightly by painting the crosswalk and adding a sign, he agreed that something should be done to improve that crossing.  Jim offered to send the City a letter and bring it up in the next Neighborhood Leaders meeting.
  10. The meeting was adjourned.
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